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Setting up an Outlook signature is easy.
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Having a signature on your emails adds a bit of shine and helps people get in touch with you. But manually typing your name and contact information into every message is tedious – and unnecessary. Automatic signatures save you having to repeatedly write your contact details for each response.
If you use Microsoft Outlook for correspondence, you can automatically add a signature to your outgoing emails. Here is how.
How to set up your Outlook email signature on the desktop
There are several ways to get to the signature area in Outlook, but this is the easiest to find:
1. Open Outlook and log into your browser.
2. In the upper right, click the settings gear.
3. Enter “email signature” in the search bar and click that option from the drop-down menu.
4th In the Email Signature field, enter the signature that you want to appear in your emails. This can be just your name or your contact information, company logo and any other information you want to share.
5. Optional: You can automatically include your signature in new messages and / or messages that you forward and reply to by checking the boxes below the signature field.
While this is the fastest way to add a signature, you can click Show All Outlook Settings instead of searching for “email signature”. From there, click Compose & Reply to go to the signature editing section of Outlook.
After you’ve created a signature, you can exit and click New Message to see what it looks like.
You can customize the message, font, style and add pictures to your signature in Outlook.
Shelby Brown / CNET
How to set up your email signature on iOS and Android
1. Download the Outlook app and sign in.
2. Tap the Outlook icon in the top left corner. If you’re using iOS, tap the icon in the top left as well, but it’s an icon with the first letter of your name.
3. In the lower left, tap the Settings gear icon.
4. Scroll down and select Signature. By default, your signature is “Get Outlook for Android” or “Get Outlook for iOS” depending on your device.
5. Tap Signature and clear the message field.
6. Enter your name and / or contact information. Tap the check mark on Android. If you are using iOS it will be saved automatically.
Just like setting up a signature on a desktop, you can open a new message and see your signature.
For more information, see Outlook works in a similar way to Gmail.
Look at that:
Tips and tricks for using Gmail
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